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Contact

Webber London

18 Newman St
London
W1T 1PE

+44 (0) 20 7439 0678
london@webberrepresents.com

Webber New York

35 E 1st Street

Basement West
New York
NY, 10003

+1 646 370 5713
newyork@webberrepresents.com

Webber Los Angeles
939 S Santa Fe Ave
Los Angeles
CA 90021

Tues - Sat | 11am - 6pm
By Appointment

la@webberrepresents.com
info@webber.gallery

Careers

Accounts Assistant

Location: London

Salary: £28k (Dependent on Experience)

Reports to: Finance Manager

Employment Type: Full-Time

Applications: dan@webberrepresents.com

Start Date: Immediate

WEBBER is a contemporary creative agency and gallery representing leading talent across photography, styling, set design, and casting. With presence in London, New York, and LA, we champion visionary artists and cultivate purposeful partnerships through thoughtful curation and integrity - elevating visual storytelling at the intersection of art, commerce, and culture.

We are seeking a detail-oriented and proactive Accounts Assistant to join our dynamic team in London. This role will be crucial in ensuring the smooth and efficient operation of our production & finance department, providing support across a range of tasks.

The ideal candidate will be a highly organised individual with a strong work ethic and a passion for accuracy. Webber is a busy and evolving creative agency set to expand, with exceptional career growth potential.

Responsibilities, include but not limited to:

Create, post, and send out client invoices accurately and in a timely manner. Respond to and resolve client queries regarding invoices and payments in a positive manner. Complete necessary forms and customer portal setups in collaboration with production.
Send daily update emails on client payments received, and weekly updates for jobs to be wrapped and unpaid advance invoices. Manage the Accounts Payable inbox daily.
Perform initial stage credit control, ensuring prompt payment from clients. Communicating potential concerns in a timely manor to Finance Manager.
Collaborate with the production team to ensure timely job invoicing, including chairing weekly meetings to review open jobs and any debts of concern. Lead weekly meetings with the production team – creating the agenda, sending follow up notes to ensure tasks are completed.
Upload supplier invoices via ApprovalMax whilst liaising with the production team to ensure the invoices are being allocated to the correct job, with the appropriate member of the production team approving the invoices and expenditure.
Overseen by the Finance Manager, generate and send recharge invoices to artists for editorial expenses, maintaining accurate recharge trackers. Prepare quarterly artist statements and clearly communicate any concerns into the Finance Manager & Agents with potential solutions in mind.
Review existing procedures and where necessary implement changes to help ensure the smooth running of the London office and service to clients, suppliers and artists
Manage studio expenditure and budget, tracking expenses and processing invoices. Collaborate with the London team on monthly budget projections and reconciliations. Overseen by the Finance Manager, introduce new processes and cost saving exercise.
Liaise with the IT department to ensure smooth operation of studio technology, including security, software updates, and password management. Ensuring the budget is reasonable, and spend if kept to business critical tasks.
Perform supplier statement reconciliations on a weekly basis. Prepare weekly payment runs and send remittance advices.
Prepare daily bank, debit, and credit card reconciliations, chasing receipts as needed.

Qualifications & Skills:

Proven experience in an accounts assistant or similar role. Previous experience in a production based role or artist management financial department is desired.
Strong understanding of basic accounting principles.
Excellent attention to detail and accuracy.
Proficiency in using accounting software and Microsoft Office Suite (especially Excel).
Strong organizational and time management skills.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
Proactive and problem-solving attitude.
Experience with Quickbooks online
Experience with ApprovalMax is a plus.

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